Re-imagining Video Management Systems for Businesses

7 MIN Read

Last Updated on October 1, 2021 by Team Wobot

With the advent of newer technologies in camera and peripheral design, the focus on the spectrum of areas that requires a smarter management system has diversified significantly. This has resulted in a compelling need for adopting a comprehensive and centralized video management system.

Let’s see this from the perspective of an organization. Deploying separate cameras in various locations can be a good idea to ensure overall safety and security, but managing multiple cameras altogether may not come in handy in the long term.

This is where the role of a video management system (VMS) comes into the picture. It is a centralized system that allows you to view and get insights on the recorded, as well as live videos of your premises. An organization can use video management software to safeguard their physical and capital assets and keep a tab on behavior, activities, and operations with real-time information via CCTV or IP network cameras.

“Due to a lack of common integration platforms, integrators do not have the resources to learn every unique system and also typically do not employ advanced API developers for creating integrations. So they become knowledgeable on one particular project that may not translate to the next.”

— Jeremy Kimber, Honeywell Security

Market Statistics and applications of VMS

The growth in demand for VMS has skyrocketed drastically in the past couple of years. A recent study by Global Market Insights shows that the VMS market exceeded USD 3 billion in 2019, which is expected to grow at a CAGR of over 18% by the next five years. This growth is attributed to the increasing demand for intrusion and threat detection across government organizations, residential properties, military, and business organizations.

In the following sections, we will discuss how businesses can adopt video management systems and benefit from them.

So, without further ado, let’s get into the discussion!


When to upgrade your existing CCTV systems?

A business may suffer heavily in terms of security if its CCTV setup fails to match its growing requirements as an entity.

Traditional CCTV setups operate with limited functionalities which may not match steps with the growing or changing requirements of a business that needs an advanced model in place.

As much as it is essential to know how deploying a video management system can benefit your business, it is equally important to understand when is the right time to make a switch to a VMS.

Here are a few cases –

  • Limited Functionalities – The conventional CCTV system offers limited functionalities in terms of added features. Operating with such security discrepancies can affect the overall efficiency of a business.
  • Cost Inefficiency – Businesses may also need to switch to VMS if they incur heavy maintenance costs for their existing CCTV setup. The cost of a video management software is reasonable and usually needs minimal staff for its maintenance, which helps a business to function with reduced cost allocation.
  • Inability to keep track of operations – If a business requires an intelligent video analytics platform to keep a track record of its sites, employees, and business processes, it will need to upgrade its existing CCTV setup to a VMS for advanced insights.
  • Limited Scope for site improvements – The need for improving site operations for the benefit of customers will also require an advanced video analytics platform which a conventional CCTV system cannot offer.


Why should a business switch from traditional CCTV to the new-age VMS?

Traditional CCTV systems have been a part of monitoring systems for a long time. However, with the ever-growing and rapidly changing business environment, organizations now face newer challenges that cannot be dealt with by the traditional CCTV systems. The reason is simple, they offer limited functionality in terms of flexibility and adaptability.

On the other hand, a VMS is a new-age cloud-based solution, is well-equipped with the required functionalities and features that offer much greater service than mere CCTV camera systems.

Here are the main reasons why a business should prefer installing a VMS for smoother functioning.


Flexibility and scalability in operations

A VMS provides greater flexibility in operations while allowing for modifications in the existing capacities. As a core component of the IP camera system, a VMS runs on your existing server but integrates with all the IP cameras on the network. This integration provides greater flexibility to scale to any number of camera servers and sites allowing for better scalability.

Video management systems have a greater ability to combine with the existing database that allows you to integrate many different IP cameras into a single control center. Hence, you have a centralized cloud system where you can access details for all remote locations and get a full picture of the insights from the cameras – all at once!

Explore Wobot’s AI-powered VMS capabilities to streamline your business compliance

Combating everyday business challenges

A VMS can efficiently help businesses to combat several challenges. Let’s take the example of a retail store. A retail outlet is prone to several challenges such as employee safety, establishing an improved shopping experience for customers, curbing losses, etc.

Here, a VMS has a significant role to play as it can help a retail business in dealing with challenges such as:

Preventing theft, protecting staff and shoppersReal-time detection of shoplifting, vandalism, and intrusion through LIVE tracking. Alert system sending notifications directly on the server, or remotely for immediate action
Improving shopping experience for customersAnalysis through video and multimedia data to analyze customer behavior and movement across various locations in the store
Crowd managementImproved staffing system through people counting feature to forecast footfall
Stock verificationSmart analytics in playback to trace any mismatch and setting accountability for the same
POS integrationDatabase level integration with POS system to ensure separate records for every transaction traceable via billing ID.


Advanced video analytics platform

VMS comes with added capabilities to let you have real-time insights into the data by reviewing and analyzing your recorded videos and offering you detailed information on the same. These analytics can be easily used for several applications from retail software for viewing customer movements to design stores for motion detection to establish better security.

Video analytics platforms make your security system more efficient with round-the-clock checks on your video feed, sending alerts of suspicious activities so that you are informed of every activity that can pose a threat to your premise’s security.

In addition to this, these video analytics platforms can also be used for various tasks including, but not limited to:

  • Motion detection
  • License plate reading and facial recognition
  • Attendance and dwell time viewing for retail stores and warehouses.
  • Identifying long queues and emergencies
  • Human activities
  • Anomaly detections
  • Security, safety, and hygiene monitoring

Through video analytics, a VMS is capable of offering a much wider range of features, which makes them easy to fit into any CCTV camera system. Moreover, the diversity of added capabilities that comes with it makes it even more desirable for any existing CCTV that needs to be upgraded for better performance and serviceability.


Interested to know more about this?
Check out our blog on Using AI to transform the video monitoring world in real-time


Monthly Subscription vs Perpetual License

All commercial VMS solution providers charge an upfront fee, which is a huge capital expenditure. However, a substantial number of service providers are now switching to subscription-based licensing from a perpetual licensing model.

The major benefit of a subscription software model is the ease and simplicity for you, the customer. With SaaS software, the subscription includes all servers, storage, the management of that infrastructure, and essentially, everything that you need to run the software. You are able to implement software that can improve efficiency on the plant floor, without the headache of running it yourself.

It’s important to note that a subscription software includes all of the maintenance, upgrades, and technical support in the subscription price – no need to pay hidden fees.

All things considered, it’s cheaper to invest in subscription software rather than perpetual software because you’re sharing the infrastructure between multiple companies, effectively making subscription software cheaper in the long run.


What are the ideal VMS installations according to a given business size?

The size of a VMS installation depends on the size of an organization. For small organizations with 10 to 20 cameras operating on single sites, small size VMS installations will be best suited. For mid-sized enterprises or large enterprises that operate on multi-location servers, mid-sized VMS installation that can connect to 30-50 cameras will do the job.

However, for small-sized enterprises, plug-and-play VMS packages are also doable as they can be easily installed through manual deployment.


What’s the future of VMS?

The use of VMS has grown significantly in the past couple of years. This growth is driven by the rising demand for video evidence to aid the crime investigation processes. A recent report by Global Market Insights suggests that the segment is likely to witness a growth of around 17% by 2026.

The capabilities of a VMS go far beyond the traditional security systems. What makes a VMS unbeatable as a security solution is that it has made a lot of complex problems simpler not just for business organizations but for many other use cases. These include fleet management, public safety, smart commercials, and city transportation.

Such ubiquitous applications of VMS indicate an incremental growth of VMS and more remote virtual systems in the coming times. However, the evolutionary process concerning video analytics such as facial recognition, automated reporting, integration, and user interfaces are likely to have a heavy influence on how technology could be utilized in the systems.


How is disrupting the traditional VMS market

Driven by the potential of AI, our video analytics platform empowers you to seamlessly incorporate your pre-existing security cameras into our system. Now enjoy great compatibility with all major camera brands, smooth user-friendly interface, swift integration, and on-boarding of your existing security systems to keep a tab on day-to-day operations all in real-time!

Here are a few amazing features of Wobot’s Video Management Software:

Smart Video Management 

  • Integrate any IP or analog camera within minutes 
  • Get easy access to live or recorded views 
Smart Video Management

Easy Playback and Tagging 

  • Quickly view recorded video feeds and tag events
  • View hours of footage in just minutes 

Camera Health and Security 

  • Get instant alerts when cameras are down or being tampered with 
  • Move from reactive to proactive measures of security 

Intelligent Video Analytics 

  • Advanced computer vision technology for image processing capabilities 
  • Replace traditional manual monitoring with a comprehensive automated system 
Intelligent Video Analytics

Real-time Monitoring and Updates 

  • Use a phone to view Livestream of video feeds and check AI detected events 
  • Download and share footage/images from anywhere, without visiting the location 
Real-time Monitoring and Updates

User Access Control 

  • Share access to specific cameras and locations 
  • Tailor access permissions as per user-defined roles 

Cloud-based VMS 

  • Storage flexibility for growing organizations 
  • Automatic software updates for new features and longevity 


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